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Air Bar Vibe S Returns and Credit Notes
Published 2026 · VapeWholesaleHub trade desk
A clear returns and credit process on Vibe S protects the relationship when something goes wrong.
A range review that ignores returns and credit notes will often produce a confident decision and a disappointing quarter on the Vibe S.
In practice the decision comes down to three numbers: unit cost, freight per unit and the realistic sell through rate for Vibe S.
Why returns and credit notes matters on the Vibe S
Distinguish between a defect claim and a change of mind before agreeing any action.
In practice the decision comes down to three numbers: unit cost, freight per unit and the realistic sell through rate for Vibe S.
Credit notes should reference the original invoice line to keep accounting clean.
Reference specification
| Item | Value |
|---|---|
| Model | Vibe S |
| Brand | Air Bar |
| Category | Starter Kits |
| Battery | 500 mAh |
| Output range | 10-40 W |
| Capacity | 3.0 ml |
| Charging | Magnetic dock |
| Coil options | 1.0 / 1.2 ohm |
| Carton quantity | 240 units |
Agreeing who pays return freight in advance avoids most disputes.
Practical notes for buyers
Documentation is not paperwork for its own sake; on returns and credit notes it is the difference between a clean clearance and a delayed one.
The most common mistake is optimising for the first order instead of the fourth, which is where Vibe S economics actually settle.
Checklist
- Retain one sealed sample carton from every batch for reference.
- Agree in advance who pays for return freight on a defect claim.
- Check carton quantities against the commercial invoice line by line.
- Review the reorder point after one full selling cycle.
- Keep certificates current and filed against the exact model name.
- Record the arrival condition with photographs on the day of delivery.
Commercial terms
Volume commitments work best when they are structured as a rolling target rather than a single fixed number.
Currency movement over a ninety day cycle can outweigh the difference between two competing quotations.
| Volume tier | Indicative unit level | Lead time |
|---|---|---|
| Carton (71 units) | Tier 1 | 7-12 days |
| Pallet (873 units) | Tier 2 | 30-45 days |
| Container (13099 units) | Tier 3 | 21-30 days |
Frequently asked questions
Who pays return freight on a Vibe S defect claim?
For confirmed defects the supplier normally covers it; agreeing this in writing before shipment prevents arguments.
Can packaging be adjusted for our market?
Artwork localisation is straightforward; structural changes need larger volumes and a longer lead time.
Can several models be mixed in one shipment?
Yes, mixing models and flavours within a carton or pallet is common and usually helps first time buyers test demand.
Do you support long term supply agreements?
Yes, rolling agreements with defined review points work better for both sides than rigid annual commitments.
Final word
The buyers who do this well are not luckier; they are simply more consistent about the basics.
Trade enquiry
Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.